Jr HR Officer

RATP Dev

HR Information System (HRIS) Management:

• Maintain and update employee personnel files (both digital and physical), ensuring strict adherence to data privacy and ensuring that they are ready for any internal or external audits.
• Guarantee data integrity within internal HR systems and databases, facilitating timely and accurate reporting.
• Administer and accurately track all employee leave requests and records, ensuring current balance updates and full adherence to company policies.

Employment Contract Management:

• Assist in the employment contract creation using approved templates, ensuring all terms (salary, job title, start date, probation period) are accurate.
• Monitor the "Contract Expiry" report regularly to identify which contracts are ending in the coming quarter and reach out to department heads to confirm contracts renewal.
• Draft "annexes" or amendments when an employee receives a promotion, salary increase or change in job scope during their tenure.

HR Administration and Payroll Support:

• Proactively assist in the new-hire onboarding lifecycle, including collecting and verifying necessary hiring documents and the distribution of essential organizational documents and policies.
• Respond to new employees queries and ensure a successful transition into the company.
• Assist in the comprehensive employee offboarding process, which involves coordinating with relevant departments for asset retrieval and system access termination.
• Collaborate with Payroll team to finalize benefits & pay and ensure the timely processing of final clearance documentation.
• Assist in the collection process of the monthly payroll variables (e.g., new hires, leavers, leave utilization, bonuses, and deductions) ensuring timely and accurate employee compensation.

Employee Relations and Legal Compliance:

• Serve as a primary contact for employee inquiries, providing accurate consultation on HR policies, procedural guidelines, and relevant employment legislation.
• Handle both HR portal, phone inquiries and resolve general HR-related matters.
• Act as a designated HR Representative across various company locations (e.g., Head Office, Depot, L3 and LRT Lines), ensuring consistent delivery of high-quality HR support across all sites.
• Assist in conducting internal workplace investigations and implementing disciplinary actions in full compliance with both the labor law and the internal policy.
• Record all disciplinary actions taken against employees in the Penalty log ensuring accurate employees history.
• Coordinate the timely processing and submission of Social Insurance Form 1 for new enrollments and Form 6 for terminations to ensure full regulatory compliance.

Safety Responsibilities:

• Promote a positive safety culture within the workplace and attend any safety-related meetings or briefings as required within the job role.
• Comply with the requirements of RDMC RQHSE Policy and Safety Management System.
• Be mindful that Safety, Security, and Environmental protection are everyone s responsibility. All staff members are accountable for reporting and intervening in any Safety, Security, or Environmental violations.