Junior Accountant Ingenia Polymers Chemical Industries LLC

JOB DESCRIPTION

JOB TITLE : Accountant REPORTS TO : Regional Controller
LOCATION : Abu Dhabi DEPT/GROUP : Finance

Role and Responsibilities

Accounts Payable

• Registering new vendors in SAP/modifying existing vendor records if any

• Constantly reviewing GRIR report from SAP

• Ensuring timely recording of invoices in SAP via MIRO & FB60

• Preparing monthly payment plans for suppliers and sharing them with Regional Controller

• Informing the suppliers of payment schedules as well as payment details

• Initiating wire transfers to suppliers as per the agreed payment plan and informing the Regional Controller/ General Manager to approve

• Posting payments in SAP

• Reviewing prepayment list and follow-up with respective person for invoices

• Clearing prepayments

• Reconcile customer and vendor Statements of Account (SOA) with the company’s books to ensure accuracy and resolve discrepancies

• Collaborate with customers and vendors to address any reconciliation issues or disputes

Accounts Receivable

• Timely submission of invoices to the customers

• Ensuring the customer has recorded our sales invoices

• Periodically send confirmation to customers and performing reconciliation

• Send timely reminders to customers for payment

• Posting incoming payments in SAP

• Knocking off receipts against invoices

• Continuously reviewing aging payables/Receivables of each customer and informing the Regional Sales Manager (RSM), Regional Controller, and Site Leader of overdue invoices

• Preparing the monthly collection plan, once reviewed by the Regional Controller, and sharing it with the RSMs, Commercial Manager, and Site Leader

• Advising the Regional Controller for issuance of dunning letters

• Reviewing the Credit Application Forms submitted by customers and adding payment history to them

• Maintain and update AR and AP records, ensuring that all transactions are recorded correctly

Petty Cash

• Handling petty cash of the AD Company

• Making payments upon verification of expense invoices and approval from the Line Manager

• Getting approval from Site Leader

• Posting petty cash payments in SAP

ICV & Audit

• Coordinating with the clients for required information & documents required for ICV

• Review, prepare, and compile the financial statements in accordance with the reporting frameworks as applicable in local laws

• Maintaining records as per ICV requirement

• Managing audit procedures in accordance with the accepted Auditing Standards

Customs and Transport

• Posting customs and clearing invoices in SAP

• Posting transport invoices in SAP

• Preparing reconciliation with the forwarders

Interpersonal Skills:

• Verbal Communication: Ability to explain complex financial concepts in simple terms for clients or team members

• Working effectively within a team is necessary to achieve common goals and support other departments

• Building relationships with clients, management, and colleagues is vital for maintaining effective communication and fostering trust