Logistics Planning & Operations Coordinator Abbott Laboratories

What You ll Work On:

Demand & Logistics

• Coordinate receipt and compilation of original shipping documents and ensure timely sharing with distributors.
• Verify shipping documents including invoices, packing lists, COO, CoA, batch details, and AWB/B/L accuracy before shipment.
• Follow up with distributors on customs clearance, delivery confirmation, and timely stock receipt.
• Support finished goods collection from local TPMs and track GRNs and FG releases to ensure on time completion.
• Monitor inventory and expiry exposure through distributor stock reports and support witnessing expired goods destruction at distributor sites, escalating risks proactively.
• Initiate and track goods transfers and movements as per distributor or business requirements.
• Review and support validation of logistics related claims (e.g., demurrage) in line with internal controls
• Support Monthly Forecast Preparation

Assist in collecting sales inputs, historical data, and market updates to support monthly demand forecasting.

• Update Demand Planning Files & Trackers

Maintain and update forecast trackers, ADS files, TMS/IMS records, and basic reporting templates.

• PO Monitoring & distributor Follow Up

Track purchase orders from submission to delivery and follow up with customers to ensure timely processing and payments.

• Assist in S&OP Meeting Preparation

Prepare basic slides, charts, and data summaries needed for Demand Review and S&OP meetings.

• Coordinate with Cross Functional Teams

Liaise with commercial, supply chain, and finance teams to gather missing data and clarify basic issues.

• Documentation & System Updates

Assist in maintaining updated product master data, including NPIs and phase outs, in tools like PRIME, SAP, or internal trackers

EHS (Environment, Health & Safety)

• KM & Fuel Data Management
  • Ensure timely collection, consolidation, and reporting of monthly Kilometers (KM) and fuel consumption data by the defined monthly deadline.
• Safety & Injury Prevention
  • Maintain a zero at fault significant injury record through proactive monitoring, coaching, and implementation of safety protocols.
• EHS Training & Compliance
  • Achieve and sustain over 95% compliance with all Lead Indicator requirements, including:
  • Annual EHS online training
  • Monthly safety awareness programs
  • New employee EHS orientation
  • Commentary driving sessions for high risk drivers
  • Annual mock drill execution at commercial sites
  • Annual Emergency Response Team (ERT) training
  • Ensure proper documentation and records are maintained for all training and audit requirements.
• Implementation of EHS Initiatives
  • Execute key EHS initiatives in alignment with the annual plan, ensuring:
  • Minimum two EHS communications per month
  • Monthly updates to the Senior Leadership Team (SLT)
• Incident Reporting & Post Incident Coaching
  • Ensure timely reporting of all EHS related incidents, including vehicle crashes, within required timelines.
  • Conduct structured post incident coaching for all at fault crashes and maintain relevant documentation.

Sample Lead Monitoring, Dispensing & Reconciliation

• Sample Monitoring & Documentation

Maintain accurate and up to date documentation related to sample handling, dispensing, and inventory.

• Ensure all records fully comply with internal SOPs and audit requirements.

• Quarterly Sample Reconciliation
  • Conduct quarterly reconciliation of all samples to verify accuracy of stock levels.
  • Identify variances, investigate discrepancies, and report findings to management with corrective actions.
• Sample Storage Room Management (Jeddah)
  • Oversee the daily operations of the Jeddah sample storage room.
  • Maintain an updated sample tracker covering issuance, balance, expiry, and usage.
  • Generate and submit monthly sample management reports to relevant stakeholders.
• Compliance to SOPs
  • Ensure strict adherence to the Samples Storage Room SOP and Samples SOP.
  • Implement and monitor process discipline to ensure controlled, compliant, and safe sample handling

Distributor Claims & Finance Coordination

• Supply related Distributor Claims Review
  • Review distributor claims for accuracy, completeness, and compliance with company policies.
  • Coordinate with internal teams (Sales, Finance, Supply Chain) to validate supporting documents.
  • Highlight discrepancies, seek clarifications, and ensure timely resolution and approvals.
• Goods Receipt & Toll Fee Processing
  • Perform Goods Receipt (GR) posting in SAP for locally produced goods, ensuring accuracy in product quantities, batches, and expiry details.
  • Verify all supporting documents (delivery notes, Invoice) prior to GR posting to prevent discrepancies.
  • Process Toll fee related in coordination with the Finance team in APO and locally
  • Maintain and update a central tracker for all fee payments, approvals, submission dates, and pending follow ups
• Finance-Related Tasks
  • Support finance functions including invoice verification, payment processing follow up, and reconciliation activities.
  • Assist in month end closing activities by providing accurate data and required documentation.
  • Maintain strong coordination with the Finance team to ensure timely execution of financial deliverables.