Marketing and Outreach Project Coordinator

HEC Paris in Qatar

The Marketing and Outreach Project Coordinator supports the Director of Marketing and Outreach by managing cross-functional projects across marketing and events. The role strengthens execution discipline through clear plans, timelines, and stakeholder follow-through. It also provides operational coverage during peak periods and team absences, ensuring continuity and premium stakeholder experience.

Strategic Project Management

• Lead assigned projects from brief to delivery, defining scope, milestones, owners, dependencies, and risks.
• Support the Director with clear project status updates, reporting, and follow-up on action items.
• Act as the central coordination point between teams and maintain visibility on departmental priorities, deliverables, and deadlines; proactively flag risks or bottlenecks and propose practical solutions.
• Reinforce workflows, templates, and best practices to support consistent delivery standards.
• Contribute to continuous improvement by identifying recurring operational gaps and recommending scalable solutions.
• Provide operational coverage during peak periods and team absences, stepping in to keep priority workstreams moving.

Cross-Departmental Support

• Provide hands-on support across marketing and events as needed, ensuring timely delivery and consistently high-quality execution.
• Support digital marketing and campaign execution across email, web, paid media, and content channels. Coordinate timelines, approvals, publishing schedules, and basic QA (links, tracking, and form testing) during peak periods.
• Coordinate photo and video production support, including briefing needs, scheduling, logistics, asset collection, version management, and liaison with photographers, videographers, and internal teams.
• Support the production and quality control of Arabic materials, including drafting, reviewing, and adapting content into Arabic.
• Support the team in applying brand guidelines consistently. Maintain a simple QA checklist and approval workflow to protect quality and consistency across materials.
• Support the planning and delivery of priority events when needed h speaker coordination, registration tracking, run-of-show). Ensure professional communications, seamless logistics, and timely follow-up.
• Coordinate vendors, partners, and internal stakeholders across the Qatar Foundation ecosystem.

Reporting & Analytics

• Prepare consolidated status updates, summaries, and basic reports for the Director.
• Maintain project trackers and calendars in Teams or SharePoint. Ensure key initiatives are tracked in Salesforce Campaigns with UTMs and clean data for reporting.
• Produce weekly performance snapshots and monthly insights reports, including clear recommendations and actions.
• Support market scanning and competitor benchmarking to inform positioning and continuous offer improvement.
• Deliver weekly project status reports.