Materials Governance Coordinator

Roche

Your role:

1. Archive Clean-up & Physical Inventory:

• Conduct a full physical inventory and classification of the archive room, identifying obsolete supports for destruction.

• Filter valid from expired promotional and non-promotional materials to ensure only current versions are in circulation.

• Apply mandatory metadata and labeling to all validated physical materials to ensure findability and governance.

• Assess the compliance of physical storage areas according to COREMAP standards.

2. System Reconciliation & Traceability:

• Verify and reconcile physical inventory against system approvals to identify and resolve potential mismatches.

• Update and maintain a centralized tracker for all promotional assets, ensuring full traceability.

• Identify, retrieve, and integrate external materials (e.g., banners and brochures held by field staff/PJPs) into the central tracking system.

3. Compliance & Lifecycle cycle management:

• Organize and document the formal destruction of obsolete materials in accordance with local SOPs and global directives.

• Support the implementation of a structured, end-to-end (E2E) workflow for material reception, tracking, and eventual destruction to prevent future backlogs and ensure inspection readiness.

• Serve as the local ambassador for promotional and non promotional material record management, ensuring all governance elements remain up-to-date.

• Promptly identify and coordinate with the owner of physical and digital materials (e.g., intranets, gSites) that require withdrawal when the materials reach their expiry date or when a safety issue necessitates it.

Who you are:

• Education: Fresh graduate profile, Scientific background is preferred .

• Experience: Previous experience in records management, document control, or clinical/medical affairs operations is preferred.

• Technical Skills: Advanced Microsoft Office skills, particularly Excel for complex tracking and reconciliation. * Proficiency in system management .

• Competencies:

  • Ability to work independently on time-consuming, repetitive tasks with high accuracy.

  • Exceptional attention to detail and organizational skills.

  • Fluency in French and English (required for the global system management)

Duration: Initial 3-month mandate, with potential for renewal.