Office Coordinator

Bekaert

Key Activities and Responsibilities

Sales And Sales Administration Support

• Sales data collection, administration, and monthly/weekly reporting in support of Bekaert Emirates LLC
• CRM data uploads in support of sales managers
• Visa arrangements for regular visitors
• Screen relevant commercial events & fairs + news + share with the sales colleagues
• Customer event arrangements (fairs, dinners) in support of sales managers
• Social media posts in alignment with Group and BU Marketing/Digital Communication

Administration And Facility Management

• Host & accommodate Government inspections and audits
• License renewal of the Saudi entity on yearly basis with the help of Bekaert Emirates LLC
• Book meeting rooms
• Monitor cleaning / security / WIFI / other services as foreseen in the rental contract
• Stock keeping and replenishment office supplies and samples
• Bekaert branded materials stock management

Learn & Grow

• Accounting / financial management obligations of the office: via AEI Saudi
• Payroll administration & payment services: via AEI Saudi
• Upon the handover of AEI Saudi and in line with Bekaert Governance rules: gradually take over accounting and payroll services duties
• Backup role for GM (first outsourced later in-house) digital signature