Office Manager

Chedi Hospitality

1. Executive Support (CEO & COO)

• Manage executive calendars, schedule appointments, and coordinate complex meetings.
• Organise travel arrangements, itineraries, and logistical support for domestic and international trips.
• Prepare briefing documents, presentations, and reports as required.
• Ensure timely follow-up on internal and external communications and pending actions.
• Maintain strict confidentiality on all sensitive matters.

2. Office Administration

• Oversee daily office operations, supplies, and general upkeep of the workspace.
• Act as the primary point of contact for vendors, service providers, and building management.
• Manage office budgets, expense tracking, and procurement processes.
• Ensure compliance with corporate policies, administrative procedures, and brand standards.

3. Coordination & Communication

• Serve as a liaison between the CEO/COO and internal departments across multiple properties.
• Draft and circulate memos, announcements, meeting minutes, and follow-up actions.
• Support the organisation of corporate events, workshops, and leadership meetings.
• Facilitate smooth flow of information and ensure timely communication across the corporate office.

4. HR & Administrative Support

• Assist with onboarding administrative tasks for corporate new joiners.
• Maintain updated corporate staff records, calendars, and shared office documentation.
• Support in coordinating performance review cycles, travel approvals, and corporate compliance tasks.

5. Project Assistance

• Provide administrative support on special projects led by the CEO and COO.
• Track project progress, prepare updates, and coordinate cross-functional input.
• Ensure deadlines are met and relevant stakeholders remain aligned.