Operations & Projects Coordinator Compassion Aid International

The Operations Coordinator, under the supervision of the Compassion Aid Programs Manager, The Operations Coordinator supports the efficient execution of operational activities, ensuring coordination between field teams. The Project Coordinator, Special Programs will plan, coordinate and implement Compassion Aid project activities. He/she will work to ensure that all the project activities are implemented per our mission and strategic objectives and as per the European Union guidelines, procedures and principles.

 KEY RESPONSIBILITIES:

• Prepare job orders, work schedules, and operational documentation.

• Track job progress and ensure timely reporting and invoicing support.

• Ensure compliance with operational procedures and HSSE requirements.

• Maintain operational records and databases.

• Support logistics, travel, and equipment mobilization.

• Support other staff in coordinating the overall project implementation and ensure that Compassion Aid project activities are implemented in accordance with the relevant policies, procedures, and operational guidelines.

• Conduct quarterly reviews of work plans and budgets and submit work plans and progress reports using project indicator data per the Monitoring and Evaluation team guidance.

• Maintaining systems for continuous monitoring and provision of regular feedback through scheduled meetings with internal teams and sites or specific technical groups, mostly by teleconference.

• Coordinate scientific and operational activities internally and externally, including organizing meetings

• Coordinate ordering and distribution of resources to sites for centrally procured items, and items for sites, ensuring inventories are available for the coordination office.

• Coordinate travel arrangements for various local and international trips and meetings.

• To liaise with other departments within the research Programme to ensure smooth running of the projects

• Undertake other duties as assigned by the Programme Manager.

QUALIFICATIONS:

Essential Criteria:

• A bachelor’s degree in Business Administration, project management or a related field with at least 2 years relevant working experience or a science degree plus at least 1 years of working experience as a study or clinical trials coordinator

• Demonstrable experience in writing reports in English

• Demonstrable experience in organizing large meetings or networks

• Research work experience and four equivalent publication points

• Familiarity with migration and refugees principles and best practices

• Strong facilitation, problem-solving, and stakeholder engagement skills

• Strong analytical and writing skills

• Well-developed networking and interpersonal skills;

• Computer literacy with proficiency in project management tools and Microsoft applications

Desirable Criteria:

• Budget and resource management

• Health research management

APPLICATION PROCEDURE:

All applicants are required to state their current/last salary.

Candidates must supply an email and telephone contact that will be used when offering interviews.  Only shortlisted candidates will be contacted via email, All applications MUST reach us on or before 28th March 2026