PERSONAL ASSISTANT

Client of AJYAL HR Solutions & Services

Executive Support & Coordination

• Manage and optimize the CEO's daily calendar, ensuring all priorities, meetings, and deadlines are effectively coordinated.
• Balance strategic commitments, internal obligations, and external engagements with sound judgment and foresight.
• Prepare detailed meeting materials, including agendas, briefing notes, talking points, reports, and presentations.
• Ensure meeting outcomes are documented and that follow-up actions are delegated and completed on schedule.
• Serve as the primary point of contact for all communication directed to the CEO, filtering and prioritizing requests with professionalism.
• Screen and manage emails, phone calls, and correspondence, responding on behalf of the CEO when appropriate.
• Coordinate high-level meetings, board sessions, offsite leadership retreats, and strategic workshops.
• Maintain awareness of key deadlines, milestones, and organizational priorities to proactively anticipate executive needs.
• Support the CEO preparation for conferences, public engagements, media interviews, and investor/partner meetings.
• Draft and edit confidential memos, speeches, proposals, and executive-level communications.
• Manage sensitive assignments and urgent requests requiring executive-level attention.
• Uphold absolute confidentiality, professionalism, and composure in all interactions.

Team Assisting & Follow-Up

• Support internal departments in executing tasks assigned by the CEO
• Track the progress of key projects and ensure timely submission of deliverables.
• Maintain consistent communication between the executive office and team leaders.
• Follow up on assigned tasks and deadlines, ensuring action items are implemented.
• Assist in organizing team documentation, meetings, shared calendars, and coordination activities.
• Facilitate effective communication flow across departments to support organizational efficiency.

Strategic & Confidential Responsibilities

• Prepare executive-level reports and analytical summaries to support strategic decision-making.
• Conduct research, gather data, and compile insights for business initiatives and presentations.
• Handle confidential information with the highest level of integrity and security.
• Support the CEO with strategic planning activities, including tracking KPIs, milestones, and initiatives.
• Manage confidential files, contracts, and sensitive documents.

Communication & Stakeholder Engagement

• Liaise professionally with board members, senior leaders, partners, government entities, and VIPs.
• Draft clear, professional communication on behalf of the CEO.
• Create strong internal relationships to support collaboration and information flow.
• Represent the executive office with credibility, professionalism, and discretion.

Operational, Administrative & Travel Management

• Organize international and domestic travel, including flights, accommodation, visas, and logistical arrangements.
• Prepare travel itineraries and ensure all supporting documents are ready.
• Manage expense reports, reimbursements, and financial documentation.
• Maintain filing systems, confidential records, and digital organization.
• Handle personal tasks for the CEO as required.