الوصف الوظيفي

الأدوار والمسؤوليات

Job Purpose:

Finance function is responsible for managing the organization's financial resources globally, including Procurement, Cost saving, budgeting, accounting, taxation, treasury, compliance, and risk. The goal of the department is to optimize financial performance and ensure financial stability while maximizing profits.

About The Role:

At Jetex, we rely on a meticulous financial system to drive business forward. Our Procurement Executive is responsible for ensuring that the company purchases products and services ethically. They may be involved in reviewing bids or proposals, investigating potential suppliers, and making recommendations on contracts, in order to ensure that the best possible products and services are acquired at the lowest possible cost, while meeting all organizational requirements.

Key Responsibilities:

Work closely with the department procuring the services in organising and executing the procurement activities Source, obtain and evaluate the most competitive pricing for the products and services procured.
Negotiation: Conduct proper negotiations take place with various suppliers and purchasing decision are critically made to obtain maximum discount without compromising the quality.
Track inventory and restock goods when needed.
Procurement Cycle: Manage the complete purchasing life cycle from requisition to delivery. Procure right product, appropriate vendor, and best price within short turnaround time to meet business unit and shared services requirements.
Market Price: Study the market price and compare it with the proposals and quotations received from different vendors to get optimal value. Maintain complete updated purchasing records and pricing details.
Tendering Plan: Prepare, announce, and update the tendering plan for the year for all vendors on all available channels.
New Vendors: Expand the range of participant in the procurement process by searching and inviting new vendors to participate in various tenders.
Compliance: Ensure that all purchasing activities follow regulations and laws related to purchasing practices and SOPs.
Reports: Prepare Procurement spread sheets, databases, and update records to produce procurement analysis reports for Management.
Other duties: Perform any job-related activities as requested by the Management.
Negotiating contracts
Cost saving
Creation of purchase orders
Develop and maintain relationships.
Evaluating suppliers
Devising initiatives to drive procurement performance.
Any other duties assigned by Manager.
Schedule and verify purchase deliveries.

Requirements:

Qualification

Diploma / Degree in Operation Management, Business Administration,
Supply Chain Management, Technology Management, or equivalent education

Experience

Preferably 2 - 5 years
related working experience in purchasing / buyer in the tourism environment.

Proficient in relevant computer software

Skills

Communication: Strong verbal and written communication skills are a
requirement for Procurement Executive. They use these skills to determine their
company's product needs and to create constructive relationships with vendors.

Project management: Procurement Executive often manage multiple projects
at one time. The ability to plan, delegate and evaluate progress toward goals
is necessary for managing these projects

Negotiation: Procurement Executive oversee negotiating vendor contracts,
so they must understand price points and be able to negotiate effectively

Problem-solving: A Procurement Executive must have strong
problem-solving skills. For example, they may need to solve the problem of a
product or service that does not meet the quality standards of their company

Languages: English and French is a must

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