Procurement Lead - Non-Medical Equipment & Supplies King's College Hospital London

Contract Management

• Provide support to the Procurement team ensuring all contracts are drafted and completed correctly in conjunction with the Legal team
• Work with the business to retrieve contracts and historical records to build a comprehensive contracts database
• Manage contract execution for various requirements in liaison with KCH end-users; act as point of contact for all contract matters related to hospital operations, including facility
• Establish and negotiate contract terms and conditions to secure advantageous terms and maintain supplier relationships
• Prepare and issue Service Agreements and Subcontracts
• Prepare and issue Purchase Orders (PO) and Contracts, coordinating with the Expediting/Logistics Team for shipping and reception of goods/services
• Coordinate techno-commercial bid evaluations and related activities up to PO or Subcontract award

Supplier & Stakeholder Management

• Investigate potential suppliers, prepare vendor lists, and assess supplier capabilities
• Maintain existing supplier relationships and initiate potential new supplier relationships
• Coordinate and liaise with internal operating divisions and support divisions, organizing pre-bid and pre-award meetings, strategy formulation, evaluation, and selection in close coordination with end-users and approval authorities
• Coordinate with suppliers, clients, and project management regarding specifications, costs, inspections, and similar issues related to materials, parts, and equipment

Governance & Continuous Improvement

• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Identify opportunities and implement actions to achieve efficiencies
• Proactively search for and identify areas of cost reduction across procurement categories
• Develop and implement sourcing strategies, upstream planning, and spend analysis for assigned categories and projects
• Create an environment that supports procurement best practices, policies, and procedures while mitigating schedule risks
• Perform any additional duties reasonably assigned by the organization or line manager, even if not explicitly listed in this job description, to meet operational needs and support specific objectives of your department and organization
• Comply with all organizational and departmental policies, procedures, legal requirements, and applicable regulations at all times, and take personal responsibility to read, understand, follow and keep updated with the latest versions.
• Avoid and report any actions that may cause financial loss, reputational damage, or breach of trust to the organization, including fraud, dishonesty, or misrepresentation, which may result in disciplinary action, termination, and legal liability.
• Maintain confidentiality of all organizational, patient, client, and employee information in accordance with policies and laws.
• Other Responsibilities

Procurement Operations

• Manage procurement of various goods and services requirements for KCH
• Work cross-functionally with departments to determine procurement needs, quality and delivery requirements, and achieve the lowest total cost for materials
• Manage the procurement process on the Oracle system
• Work in accordance with company procedures to ensure professional, ethical, reliable, and cost-effective procurement of materials and services through market research, budgeting, and estimating evaluations
• Assist the Procurement Director in implementing procurement guidelines, policies, and procedures

Tendering & Evaluation

• Manage the tender process from requirement identification through negotiation, evaluation, solicitation, and contract award
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals, performing cost analysis to determine best outcomes for KCH
• Receive and evaluate bids as per standard criteria, negotiating commercial terms, payment terms, and discounts with suppliers
• Prepare Techno-commercial Bid Evaluations and process activities leading to contract or sub-contract award