مسؤول مشتريات

University of Khorfakkan

Key Responsibilities Procurement & Sourcing

• Manage the complete procurement cycle, including requisition review, sourcing, quotation comparison, vendor evaluation, and purchase order creation.
• Identify reliable suppliers, negotiate pricing and terms, and establish strong vendor relationships.
• Ensure timely procurement of academic, administrative, and operational supplies.
• Prepare RFQs, RFPs, and tender documents based on university requirements.

Vendor Management

• Maintain an updated and approved vendor database.
• Conduct regular performance evaluations and ensure vendors meet quality and service standards.
• Resolve supplier issues related to delivery, quality, or payment in coordination with concerned departments.

Compliance & Documentation

• Ensure all procurement activities comply with university policies, financial guidelines, and UAE procurement regulations.
• Maintain accurate documentation for audits, approvals, and compliance reporting.
• Ensure transparency and fairness in all tendering and bidding processes.

Purchasing Administration

• Process purchase requisitions and prepare purchase orders in the ERP system (Oracle Fusion preferred).
• Monitor delivery schedules and ensure timely receipt and inspection of goods.
• Coordinate with Finance for invoice verification, payment processing, and budget alignment.

Cost Control & Reporting

• Assist in cost analysis, budgeting, and procurement planning activities.
• Conduct market research and price benchmarking to optimize cost efficiency.
• Generate periodic reports on procurement status, savings, pending requests, and vendor performance.

Other Duties

• Undertake additional responsibilities and special projects as assigned by management.

Technical Skills

• Strong understanding of procurement processes, tendering, and vendor management.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• ERP purchasing module experience required (Oracle preferred).