Procurement Officer Local Purchasing Global Brands Group Holding Limited (GBG)

The Procurement Officer is responsible for managing and executing all non-trade procurement activities, including the purchase of equipment, office supplies, services, IT assets, maintenance contracts, and other internal operational requirements.

The role ensures procurement efficiency, cost optimization, quality assurance, and full compliance with company policies and procedures.

Key Responsibilities

A. Procurement Cycle Management

• Receive and review Purchase Requisitions (PRs).
• Source qualified suppliers and issue Requests for Quotation (RFQs).
• Evaluate quotations from both technical and financial perspectives.
• Negotiate pricing, payment terms, and contractual conditions.
• Issue Purchase Orders (POs) and follow up on approvals, deliveries, and order fulfillment.

B. Vendor Management

• Maintain and regularly update the vendor database.
• Evaluate vendor performance based on quality, pricing, and delivery.
• Build and maintain strong supplier relationships to ensure service continuity and competitive pricing.

C. Cost Control & Market Analysis

• Conduct ongoing market research and benchmarking.
• Identify cost-saving opportunities and efficiency improvements.
• Prepare procurement analysis and cost comparison reports.

D. Documentation & Compliance

• Record procurement transactions in the ERP system.
• Maintain organized digital procurement archives.
• Ensure full compliance with company procurement policies and internal controls.

E. Coordination & Reporting

• Prepare and submit weekly and monthly procurement reports.
• Coordinate closely with the Finance team regarding budgets, payment processing, and cost tracking.

Key Performance Indicators (KPIs)

• Annual Cost Savings: 5 12%
• On-Time Delivery Rate: 90%
• Procurement Cycle Time: 2 5 working days
• Quality Issue Rate: 2%
• Vendor Performance Score: 80%
• Compliance Rate: 100% adherence to procurement policy