Project Manager / Admin

Ricardo Rail

We are seeking a highly organised and proactive Project Manager / Administrator to join our team in Riyadh. This role is pivotal in ensuring the smooth delivery of projects within the rail industry and supporting key clients such as Saudi Arabian Railways (SAR) and the Transport General Authority (TGA). You will provide essential project management and administrative support, including technical document control, bid preparation, financial reporting, and coordination of legal and commercial processes in compliance with KSA regulations.

Key Responsibilities

• Project Management: Monitor and control project activities, budgets, invoicing, scheduling, and resource allocation.
• Administrative Support: Manage calendars, travel arrangements, meetings, and general office inquiries.
• Documentation & Reporting: Prepare technical documents, proposals, and reports using MS Word, Excel, and PowerPoint.
• Office Management: Oversee daily operations, manage supplies, and coordinate with vendors.
• Coordination & Communication: Act as a liaison between internal teams, clients, and external partners.
• Data Management: Maintain accurate records and ensure confidentiality.
• Financial Administration: Assist with invoice processing, expense tracking, and budget monitoring.
• Compliance Support: Handle commercial license renewals, visa applications, and liaise with PRO services for government-related tasks.

Key Competencies and Experience

• Fluency in English and Arabic (spoken and written).
• Relevant academic qualifications or technical expertise.
• Experience in visa and immigration processes and commercial license management in KSA.
• Strong proficiency in MS Office (Word, Excel, PowerPoint).