Project Manager

Scale Army

The Marketing Project Manager will be responsible for bringing structure, clarity, and efficiency to internal operations by taking ownership of the current project management system, improving workflows, and ensuring projects are delivered on time and with high quality.

Key Responsibilities

• Own and manage the project management infrastructure, starting with the cleanup and restructuring of ClickUp.

• Ensure projects, tasks, and workflows are clearly defined and properly organized.

Process Design & Optimization

• Define, document, and enforce clear processes for client work, deliverables, and internal collaboration.

• Identify inefficiencies and implement scalable workflows across the organization.

Team Coordination & Execution

• Coordinate across a distributed, asynchronous team to ensure projects stay on track.

• Ensure deadlines are met and nothing falls through the cracks.

Tool Evaluation & Improvement

• Evaluate whether current tools such as ClickUp are optimal and recommend alternatives if needed.

• Deliver immediate value within existing systems before suggesting transitions.

Operational Efficiency & Automation

• Support overall operational efficiency by identifying gaps and systemizing workflows.

• Use AI tools to automate processes, build workflows, and improve productivity.

Qualifications

Experience

• 5+ years of experience in project management, ideally in an agency or consulting environment.

Skills

• Expert-level proficiency in ClickUp.

• Experience with other tools such as Asana or similar platforms is a plus.

• Familiarity with automation tools and AI workflows.

• Strong process design and systems thinking capabilities.

• Highly organized with exceptional attention to detail.

• Comfortable working in a remote, asynchronous environment.

• Proactive, problem-solving mindset with the ability to bring structure to ambiguity.