Project Officer NDC 3

United Nations Development Programme (Jordan, Regional Bureau for Arab States)

Under the direct supervision of the Programme Specialist Team Lead of Sustainable Green Pathways and in close collaboration of the Programme Analyst, the Project Officer selected on a competitive basis, will be responsible for the overall implementation of project activities as follows:

Ensure Effective Management, Implementation amd Monitoring of the projects` activities

• Manage the overall conduct of the project.
• Plan the activities of the project and monitor progress against the approved workplan.
• Execute activities by managing personnel, goods and services and trainings, including drafting terms of reference and work specifications, and overseeing all contractors work.
• Technically supervise consultants and sub-contractors.
• Review technical reports and substantively contribute to development of technical knowledge products and other deliverables obtained from consultants and contractors, ensure technical assessment and control of quality.
• Monitor and control the technical progress of the project and ensure adequate project performance in terms of delivery of progress indicator values in accordance with the agreed timeframes.
• Monitor events as determined in the project monitoring plan, and update the plan as required.
• Provide support for completion of assessments required by UNDP, spot checks and audits.
• Manage requests for the provision of UNDP financial resources through funding advances, direct payments or reimbursement using the FACE form.
• Monitor financial resources and accounting to ensure the accuracy and reliability of financial reports.
• Monitor progress, watch for plan deviations and make course corrections when needed within project board-agreed tolerances to achieve results.
• Ensure that changes are controlled and problems addressed.
• Perform regular progress reporting to the project board as agreed with the board, including measures to address challenges and opportunities.
• Prepare and submit financial reports to UNDP on a quarterly basis.
• Manage and monitor the project risks including social and environmental risks - initially identified and submit new risks to the Project Board for consideration and decision on possible actions if required; update the status of these risks by maintaining the project risks log;
• Capture lessons learned during project implementation.
• Prepare revisions to the multi-year workplan, as needed, as well as annual and quarterly plans if required.
• Prepare the inception report no later than one month after the inception workshop.
• Assess major and minor amendments to the project within the parameters set by UNDP-GCF.
• Monitor implementation plans including the gender action plan, stakeholder engagement plan, and any environmental and social management plans.
• Monitor and track progress against the UNDP/GCF Core indicators.

Ensure strategic partnerships and communication and ensure the implementation of resource mobilization

• Coordination of project`s activities with other involved governmental and non-governmental organizations;
• Working closely with CBOs, municipalities, and concerned partners;
• Coordination of project`s activities with other involved governmental and non-governmental organizations;
• Assist in establishing a trusting relationship with all concerned groups, including relevant ministries and local NGOs;
• Work as a liaison officer with the local communities institutions;
• Ensure appropriate stakeholder participation in the project implementation through coordination with all concerned institutions;
• Participate in the resource mobilization programme and assist in drafting concept notes related to the pillar thematic areas.

Facilitate knowledge building and knowledge sharing, focusing on the achievement of the following results:

• Ensure visibility of the project, including adherence to visibility standards and templates of the donor, UNDP and Government, as required;
• Facilitate a learning and adaptive approach to project management and implementation by supporting the development and dissemination of lessons learned;
• Liaise with Ministry of Environment team to ensure proper synergy between the different components of the project;
• Ensure synergy and integration with all relevant projects/interventions implemented by UNDP;
• Participate in meetings of relevance to the mandate of the Sustainable Green Pathways Pillar;
• Contributions to knowledge networks and communities of practice;
• Ensure active participation in learning and knowledge sharing in gender analysis and gender mainstreaming;
• Assists with writing of press releases and speeches related to events organized by the project, and ensures an adequate media coverage for such events and any other strategic issues/activities linked to project implementation.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.