Project Officer (Protection) / Protection Project Officer

Un Ponte per

Organization setting : the appointed Project Officer will report to the Program, Protection and Administrative Desk Officers for matters related to the day-to-day management of his/her tasks, and to the Country Representative for legal and security issues.

Key Duties and Responsibilities:

Project Cycle Management

• Oversee the on-site execution of project planning, implementation, and monitoring activities, ensuring they comply with the procedures of UPP and donor guidelines.
• Lead coordination and maintain regular updates on Project Cycle Management (PCM) tools
• Supervising and reviewing the monitoring and evaluation plan (MEAL), activities, tools, and results.
• Support implementing partners in preparing periodic technical reports on project progress, administrative management, and impact assessment, in accordance with UPP program tools and donor guidelines.
• Supervise, train and mentor project staff, in coordination with technical teams to deliver prevention and response activities.
• Devise and execute capacity building project plans including managing technical expert/trainers and local staff in coordination with CR, Protection Desk and technical specialists.
• In coordination with implementing partners, prepare project financial reports, with support from the local Finance Officer and administrative HQ office in Rome.
• Oversee the implementation of project visibility and communication activities, in liaison with the communications office in Rome and with donor structures in the field.
• Carrying out regular field visits to supervise the implementation of the activities.
• Lead on the preparation of possible project modification requests to the donor.
• Maintain regular coordination with the Consortium focal points and with the Italian Agency for Development Cooperation.
• Lead field efforts in the development of proposals, budgets, and concept notes in coordination with HQ Desk Officers.
• Contribute to the formulation of the national strategy for the respective area of intervention.
• Ensure UPP Code of Conduct, Policies and guidelines are applied to UPP ETS, partners and contractors including Prevention of Sexual Exploitation and Abuse (PSEA) and Child Safeguarding, Anti-Fraud and Corruption.
• Supervising the correct implementation of UPP and partners project FRCM and safeguarding as well as maintaining up to date risks and programme adaptations in line with do no harm principle in coordination with MEAL and Protection teams.

Financial and Administrative management

• Manage project financial resources in line with UPP procedures, donor requirements, and approved budgets, coordinating with Admin to ensure timely fund availability and supporting technical staff on financial matters.
• Ensure timely procurement of goods and services for project activities, coordinating with the Logistics department to guarantee compliance with internal and donor procurement rules.
• Contributing in the selection of local or international staff to deploy in the project, in coordination with HR Department and in line with the procedures provided by UPP HR Manual.
• Managing project staff according to UPP Staff Handbook and coordinating staff movements.
• Managing partnerships in line with MoU and UPP CR and HQ guidance and Policies.
• Support activities to secure co-financing and ensure the long-term sustainability of Un Ponte Per ETS's mission in Jordan, including complementary project actions.

Reporting

• Ensuring complete and accurate quarterly, interim and final reports are submitted timely according to donor s requirements. If needed, write further periodic reports for internal and external use.
• Overseeing financial reporting in a timely and accurate manner in coordination with the Admin department.
• Guaranteeing quality reporting from partners is timely and accurate.
• Ensuring that the overall relevant project documentation (legal, financial, HR, MEAL, etc.) is compliant with UPP standards, up to date, accurate, well stored and organized, available, and easy to consult at any time.

Coordination

• Maintain consistent coordination with partners, contractors, and stakeholders via regular meetings, field visits, and active information sharing.
• Ensure continuous, accurate, and collaborative communication across operational, technical (i.e. Protection), and HQ teams, guaranteeing timely availability of information on project progress, critical events, bottlenecks, and financial updates.
• Participation in coordination meetings and relevant clusters and working groups of interest concerning the project s activities.
• Maintaining and developing relations with local institutions, humanitarian agencies, NGOs, and donors, in coordination with the Country Representative.
• Contributing to the development of UPP s Country Strategy.
• Maintain periodic coordination contacts with the Italian Agency for Development Cooperation (AICS) in coordination with UPP HQ and develop proposals for strengthening of the ongoing strategies.

Project development

• Participating in the elaboration of new project proposals and concept notes (elaboration of the project idea, stakeholders engagement and involvement, etc.).
• If needed, contributing to the elaboration, coordination and implementation of need assessments.
• Contributing to the writing of high-quality concept notes and project proposals.

Other

• Responsible for promoting the visibility of the project and the visibility of the organization, in collaboration with the relevant departments and consortium partners.
• Carrying out other activities related to programs of interest to the organization in the area requested by HQ.