Proposal Coordinator

Parsons Corporation

Parsons is seeking a talented Proposal Coordinator to join our EMEA Bid Studio team! In this role, you will have the opportunity to collaborate with a high-performing and dynamic team, contributing to the preparation of proposals for a range of exciting opportunities.

What You'll Be Doing:

• Review RFQ/RFP documents and support the development of compliance matrices, capturing all submission requirements, deliverables, and response responsibilities.
• Support the preparation of proposal kickoff meeting materials, including agendas, schedules, compliance summaries, and responsibility matrices.
• Prepare and maintain proposal boilerplate information, including standard sections, templates, resumes, and project descriptions, in line with solicitation requirements.
• Coordinate with subject matter experts (SMEs), discipline leads, and functional teams to assign section ownership and collect required technical and non-technical inputs.
• Track receipt of inputs from SMEs and section owners, follow up on outstanding items, and support schedule adherence.
• Format documents, perform desktop publishing, and complete word processing in accordance with proposal templates and branding requirements.
• Proofread and edit technical and non-technical content to ensure accuracy, consistency, and quality.
• Tailor written content to meet customer and solicitation requirements.
• Support coordination with subconsultants to collect documentation, forms, and required information.
• Coordinate with internal departments, including Contracts, Legal, Finance, and Corporate, to gather required inputs and approvals.
• Prepare first drafts of solicitation-required forms and administrative documentation.
• Review proposal drafts for compliance and quality, flagging gaps or issues to the Proposal Manager.
• Support print production activities, including schedules and resource planning, to ensure timely delivery of proposal documents.
• Prepare pre-qualification packages and support proposal closeout activities, including archiving and repository updates.
• Research and analyze information from multiple sources, including SMEs and previous proposals.
• Utilize AI-enabled tools to support document formatting, compliance tracking, proofreading, and content structuring, under the guidance of proposal leadership.
• Perform other responsibilities associated with this position as may be appropriate.
• Provide direct support to the Proposal Manager to ensure smooth coordination, compliance, and timely delivery of proposal submissions.

What Required Skills You'll Bring:

• Bachelor's Degree in Engineering or equivalent
• 5+ years of related work experience in proposal coordination or a similar role.
• Strong organizational, planning, and time-management skills.

Effective verbal and written communication skills.

• Ability to multi-task, maintain attention to detail, and work under strict deadlines.
• Familiarity with Microsoft Office Suite, and SharePoint. Adobe Creative Suite is added benefit.
• Working knowledge of AI-assisted tools to improve efficiency, accuracy, and consistency in document preparation and review.