Purchase Officer Emarat MAritime LLC

Procurement Operations & Process Management

• Process vessel material, shore, and service requisitions in alignment with company procurement policies and operational standards.

• Coordinate with Technical, Fleet Operations, ITC, and QSHE teams to validate requisition details and requirements.

• Ensure all purchases are routed through company-approved suppliers to maintain quality and compliance.

• Conduct thorough verification of service requisitions, ensuring all supporting documentation is accurate and complete.

• Adhere to documented procurement workflows, maintaining proper records for transparency and audit readiness.

Supplier Management & Quality Assurance

• Liaise with approved suppliers and service providers to ensure timely and accurate delivery of requested goods/services.

• Carry out port-based inspection of critical items using the standard Inspection Checklist to verify quality and completeness.

• Monitor supplier performance in terms of delivery lead time, pricing, quality, and service responsiveness.

• Identify and escalate any supplier non-conformities or issues to the Purchase Manager for further action.

• Support continuous improvement initiatives by providing feedback on supplier performance and reliability.

Coordination & Communication

• Provide timely updates to vessels and relevant managers on the status of pending orders and expected delivery schedules.

• Ensure vessels are notified at least 24 hours in advance regarding planned deliveries at ports.

• Maintain close communication with Technical Managers, Executives, and other departments to manage urgent and routine procurement needs effectively.

• Escalate supply delays, operational conflicts, or missing documentation to appropriate stakeholders for resolution.

• Facilitate smooth coordination across departments to avoid delays and ensure operational continuity.

Compliance, Documentation & Reporting

• Ensure all procurement activities comply with internal control procedures, company policies, and external regulatory requirements.

• Maintain accurate, up-to-date documentation for all purchase orders, delivery notes, inspection checklists, and vendor communications.

• Update the order status tracker and generate weekly reports on pending supplies/services for vessels and departmental managers.

• Conduct due diligence in every transaction to uphold quality, budget, and legal compliance standards.

• Assist with internal and external audits by providing required purchase-related records and documentation.

Budget & Inventory Control Support

• Support budget adherence by aligning purchases with pre-approved budgets and cost control measures.

• Collaborate with Technical Managers and Executives to monitor inventory levels and avoid overstocking or shortages.

• Ensure that purchasing decisions are cost-effective and operationally justified.

• Monitor price trends and market conditions to support procurement efficiency and identify savings opportunities.

• Alert the Purchase Manager to potential budget overruns, critical shortages, or cost inefficiencies