Sales & Administrative Assistant

Terumo Europe

You support the commercial organization with accuracy, structure, and follow through by:

• Maintaining price lists, inputting pricing, and supporting the preparation of offers and contracts.
• Maintaining customer data dashboards and ensuring data accuracy and timely updates.
• Supporting business analytics by tracking KPIs, preparing insights, and following up on open items with internal stakeholders.
• Following up on stock status, backorders, allocations, and demo or trial requests with internal teams.
• Supporting requests for new medical materials and preparing documentation for internal approval committees.
• Running, consolidating, and maintaining sales reports, BI data, and customer information.
• Assisting sales representatives with brochures, product codes, materials, and basic portfolio information.
• Supporting tender administration and collecting required regulatory and compliance documentation.

You provide dependable organizational and planning support by:

• Managing agendas, travel arrangements, and meeting logistics for senior management.
• Managing expense reports for senior management, including submission, tracking, and timely reconciliation.
• Planning the region s operating rhythm and calendar, including leadership team agendas, QBRs, and annual planning cycles.
• Organizing team meetings, QBRs, and internal events (virtual and onsite).
• Developing executive materials such as decision memos, ExCo packs, and briefing notes.
• Preparing, compiling, and following up on meeting materials and action points.
• Supporting business reviews through report consolidation and basic analysis.
• Coordinating with team members to ensure timely delivery of required inputs.

You contribute to a compliant working environment by:

• Providing administrative support for product performance reviews (PPR), recalls, and complaints.
• Acting as a backup for the complaints coordinator when required.
• Ensuring all activities follow GMP, safety requirements, and internal procedures.

You collaborate flexibly across the organization by:

• Supporting translations of marketing or tender documentation when needed.
• Assisting cross functional teams as required.
• Acting as a backup for other administrative assistants and performing additional reasonable tasks.