Senior Administrator - Bid Management ZainTech

Responsibilities:

• Manage and coordinate the full lifecycle of bid and proposal activities across multiple solutions and regions.
• Review tender requirements and ensure compliance with client qualification criteria.
• Coordinate the preparation, review, and submission of proposals to ensure accuracy, completeness, and quality.
• Ensure proposal documentation meets required standards for format, structure, and presentation.
• Verify that all proposal components are current and complete, including legal terms, financial details, SLAs, and supporting documentation.
• Ensure proposals are submitted within defined deadlines while maintaining high quality standards.

Bid Coordination & Submission

• Prepare and package bid documentation for submission in accordance with tender requirements.
• Manage bid submission processes, including physical and online tender submissions.
• Coordinate internal communication across stakeholders to ensure timely delivery of required inputs.
• Track critical bid timelines, milestones, and deliverables.

Documentation & Compliance

• Maintain and update proposal templates, documentation standards, and supporting materials.
• Coordinate the preparation of legal documentation required for bid participation.
• Ensure all supporting documentation such as CVs, certifications, and work references are included and up to date.
• Support contract development processes related to awarded bids.

CRM & Sales Operations Support

• Ensure all bids and proposal activities are accurately recorded within the CRM system.
• Support the Sales Operations team in maintaining CRM data accuracy and reporting.
• Assist in tracking bid-related performance metrics, dashboards, and KPIs.

Communication & Coordination

• Serve as a coordination point for bid-related communication between internal teams and clients.
• Monitor bid management communication channels and ensure timely distribution of relevant updates to stakeholders.
• Track action plans and follow up on pending deliverables to ensure timely bid completion.