Senior Manager Document Control Abu Dhabi Airports Company

Responsibilities

• Develop and maintain Document Control practices to ensure all projects and corporate documentation comply with national and international regulations.
• Oversee department adherence to laws, rules, regulations, and standards in managing projects and corporate documents.
• Ensure execution of department policies and procedures for Document Control and Archiving Management.
• Participate in and provide inputs during periodic audits related to Document Control operations.
• Manage and approve the department budget in coordination with the Document Control Manager.
• Develop business cases and proposals for management review regarding Document Control initiatives.
• Participate in developing, implementing, and reviewing Document Control policies, procedures, management plans, SOPs, and guidelines.
• Prepare management presentations including charts, models, and graphics related to Document Control.
• Conduct performance appraisals and recommend actions for subordinates.
• Recommend training needs for subordinates and evaluate training outcomes in coordination with HR.
• Collaborate with HR to identify future manpower needs.
• Monitor the Document Control process for compliance with standards, procedures, contracts, and regulations.
• Identify and validate electronic document archiving procedures.
• Provide guidance to ensure the highest Document Control quality standards.
• Oversee accuracy of data entered by document control staff into systems.
• Identify technology needs to drive automation and cost optimization through effective document control systems.
• Foster relationships with internal and external stakeholders regarding Document Control issues and compliance.
• Conduct risk analyses and implement mitigation plans.
• Maintain an accurate and up-to-date documentation database.
• Ensure compliance with guidelines from HR, legal, risk, quality assurance, and ADA s framework/Delegation of Authority.
• Oversee periodic audits of policies and procedures to ensure compliance.
• Prepare and submit periodic management reports.
• Recommend remedial actions for quality or compliance issues identified in reports.
• Proactively pursue professional development opportunities aligned with ADA values.
• Participate in performance appraisals and incorporate feedback for development.
• Maintain a safe and organized workspace and report hazards.
• Follow and promote safety guidelines.
• Perform other duties assigned by the Line Manager to achieve divisional objectives.

Requirements & Skills

Top Competencies Required:

• Customer focus
• Exceptional leadership, communication, and interpersonal skills
• Ability to manage complex stakeholder relationships and deliver under tight deadlines
• Strong written and oral communication skills with effective presentation ability
• Relationship management
• Analytical skills
• Safety & compliance focus
• Digital savvy