Senior Travel & Logistics Executive

Konzept

Key Responsibilities:

A. Strategic Travel Management

• End-to-End Coordination: Oversee the complete travel lifecycle, including flight reservations, hotel accommodations, and rail/ground transport for both individual and large group movements.
• Visa & Documentation Lead: Manage the end-to-end visa application process for diverse destinations (Europe, USA, Africa), ensuring all documentation is submitted accurately and deadlines are met to avoid travel disruptions.

B. International & Local Logistics

• Ground Transportation: Design and manage local transport schedules (shuttles, private transfers, car rentals) for overseas trade missions and local events.
• Freight & Material Logistics: Coordinate the shipping, customs clearance, and delivery of exhibition materials or equipment to international venues, working closely with freight forwarders.
• Risk Management: Monitor global travel alerts, health requirements, and security updates. Act as the 24/7 emergency point of contact for travelers experiencing delays or logistical issues.

C. Vendor Management & Procurement

• Contract Negotiation: Negotiate preferential rates and corporate discounts with airlines, hotel chains, and transport providers to maximize the travel budget.
• Relationship Management: Maintain and evaluate a network of reliable travel agencies, local ground handlers, and logistics partners across key regions (Middle East, Europe, Africa).
• SLA Monitoring: Ensure all third-party vendors meet agreed-upon Service Level Agreements (SLAs) regarding response times and service quality.

D. Financial Oversight & Reporting

• Budget Tracking: Monitor travel spend against project budgets, providing regular reports to the Finance Department on variances and savings achieved.
• Expense Reconciliation: Review and validate travel-related invoices and expense reports to ensure they match booked itineraries and policy limits before payment.