Team Assistant The World Bank

The MAP01 program is led by Regional Division Director and managed out of the Rabat country office, in Morocco. In addition, the department serves five countries namely Morocco, Algeria, Tunisia, Libya, and Malta.

The Team Assistant will be based in the Rabat Country Office, will report to the Senior Operations Officer.

Roles & Responsibilities:

• Provide assistance at various levels in organizing meetings, conference calls, video conferences, workshops, conferences, including handling administrative and logistic arrangements, preparing and assembling meeting materials, sending out invitations, and follow-up.
• Prepare, review, edit and format project documentation according to Bank and Regional guidelines, as well as maintain a coherent filing system ensuring that all projects documents are properly filed and referenced.
• Participate in developing project/product timelines, using appropriate software.
• Undertake ad hoc inquiries, investigate standard and non-standard databases, identify and research various sources of information, retrieve, manipulate and present data.
• Respond and handle a wide range of extensive and diverse inquiries, prioritizing and making decisions when multiple courses of action are possible and prepare correspondence on a range of topics.
• Provide administrative support, organize, and manage meeting schedules for task teams (and visiting missions before and while they are in country).
• Manage internal and external inquiries related to the status of projects in the absence of task team leader and team members.
• Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
• Extract, monitor and report on disbursement data for active projects.
• Translate short documents from English/Arabic and Arabic/English relevant to the work of the team, such as reports, memos, articles, etc.
• Organize and maintain filing system in SharePoint.
• Drafts routine correspondence and proofread materials using proper grammar, punctuation, and style.
• Record, disseminate and track all correspondences and minutes of meetings.
• Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff inside and outside the immediate work unit, including officials outside the Bank Group.
• Undertake ad-hoc assignments and provide support and backup to other staff in the unit as required.