Tendering Specialist (Facilities Management Services)

Daam

1. Tendering & Bid Coordination

• Review all tender documents (RFPs, RFQs, PQs) to identify scope, service requirements, compliance clauses, and submission deadlines.
• Coordinate with Operations, HR, Procurement, Finance, and QHSE to obtain required data.
• Prepare comprehensive tender submissions (technical + commercial + supporting documents).
• Maintain a tender tracker covering timelines, clarifications, addenda, and submission status.
• Prepare and submit prequalification documents and renewal of PQs.

2. Technical Proposal Development (FM-Specific)

• Develop and write all FM-related technical content, including:
  Soft Services delivery plans (cleaning, security, hospitality, landscaping, pest control).
• Hard Services delivery plans (MEP, HVAC, civil, preventive & corrective maintenance).
• Mobilization plans, staffing plans, and operational workflows.
• QHSE plans, risk assessments, method statements, and emergency response plans.
• Customize each technical proposal to the client s industry segment (commercial, residential, entertainment, government).

3. Estimation & Costing (FM-Focused)

• Prepare accurate cost estimation for FM projects:
• Manpower sizing and salary benchmarking.
• Material consumption and cost (cleaning consumables, MEP consumables, PPE).
• Tools, equipment, and machinery.
• Mobilization costs, logistics, uniforms, and training.
• Subcontractor quotations and benchmarking for specialized services.
• Develop commercial pricing models ensuring target gross margin and competitiveness.

4. Commercial Proposal Preparation

• Prepare a comprehensive commercial package, breakdowns, and pricing sheets.
• Ensure clarity, accuracy, and alignment between technical and commercial submissions.
• Support management during negotiations by providing pricing rationale and value justification.

5. Vendor Registration & Compliance

• Register the company as an FM vendor with major clients (government, semi-government, private sector, PIF entities).
• Maintain and update vendor portals (Aramco, SEC, PIF companies, Modon, municipalities, etc.).