Admin Coordinator

GT Logical offshore

You will work closely with the admin officer and manager, and interact with the entire team.

As an admin coordinator, you will be making sure the office runs smoothly and seamlessly and the working environment is top-notch. You must anticipate the needs of others in order to ensure a seamless and positive experience.

You are a jack of all trades who should handle anything thrown at them!

Inventory tracking, ordering and receiving supplies, handling payments, drafting emails, setting up meetings, greeting visitors, filing, conducting research, editing documents, record keeping, and so on. These are just a few of the diverse responsibilities you will face on a daily basis.

With great admin power comes great responsibility!

Being driven by your enthusiasm and ambition, you will help make the office a very happy place for all. As an Admin Coordinator you will have a big impact on employee happiness; we only hope you will use it for good!

The Essential Responsibilities in detail:

• Greet, assist, and direct visitors, and arrange amenities as needed.

• Handle and manage incoming correspondence, invoices, memos, and emails, as well as draft and proofread emails and edit documents for various purposes.

• Handle and track company legal and financial documents (scanning, uploading, and filing).

• Track inventory, stocking and maintenance of office equipment, supplies, snacks and beverages, and assist in ordering and billing.

• Ensure that the office is well maintained, by coordinating with necessary workers, such as plumbers, carpenters, and electricians, when required.

• Schedule and coordinate meetings and appointments.

• Prepare for gatherings and team events, handle travel planning and coordination, expense reporting and calendar management.

• Create, manage, and update specialized forms, records, reports, and files to support daily work tasks.

• Manage office expense tracking and bookkeeping.

• Handle general admin duties including photocopying, scanning, filing and archiving.

• Suggest innovative solutions to optimize productivity and reduce operational expenses.

• Cultivate and nurture gtlogic s company culture.