Administrative Assistant Geosec Cybersecurity

Job Summary

We are seeking a highly organized and dependable Administrative Assistant to support daily office operations and ensure the smooth functioning of our team. The ideal candidate is detail-oriented, professional, and comfortable handling a variety of administrative tasks in a fast-paced environment.

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence.

• Maintain an organized employee and company filing systems. (digital and physical)

• Order and manage office supplies and inventory.

• Support managers and team members with administrative needs

• Greet visitors and maintain a professional front office presence

• Coordinate domestic and international travel, including flights, hotels and ground transportation.

• Monitor travel budgets, secure cost-effective options.

• Prepare travel documentation such as itineraries, visas, and travel approvals

• Schedule meetings, appointments, and manage calendars .

Required Qualifications

• High school diploma or equivalent

• Previous experience in an administrative or office support role

• Proficiency in Microsoft Office or Google Workspace

• Strong organizational, time-management, and communication skills

• Ability to handle confidential information with discretion

• Experience with scheduling software, CRM systems tools

Preferred Qualifications

·       Associate’s or bachelor’s degree

·       Experience with travel booking platforms (e.g., Booking, Expedia, SAP,Guest Reservation)

·       Knowledge of visa requirements, travel policies, and expense reporting systems

·       Experience supporting executives or senior leadership

Work Details

• Employment Type: Full-time

• Schedule: Monday–Friday

• Location: Business Bay

• Compensation: Competitive, based on experience

• Benefits: Health insurance, paid time off, holidays, and other benefits as applicable