Administrator - Pipeline

EnerMech Ltd

Main Responsibilities & Key Result Areas

• Generic document preparation for the line manager.
• Port/Site gate pass Ras Laffan, Offshore, Masaeeid Passes, etc
• Preparing onshore and offshore passes for field-based personnel (RL & OF card application, cancellation & monitoring)
• External Training bookings, i.e., BOSIET, FOET, H2S, Defensive Driving courses
• Offshore medical bookings OGUK and QELNG OFMC.
• MEV and RP Visa tracking
• Tender document preparation support
• Ensure transportation for mobilizing and demobilizing within ME is arranged on time.
• PO creation, GRN, and invoice tracking.
• Cost accruals on the ongoing projects.
• Weekly cost spend report to the Ops Coordinator for all ongoing projects.
• Manpower tracker and Onboarding software updating.
• Manpower Monthly timesheet verifications and compilation for further approval.
• Pre-job and post-job record scanning and record keeping.
• Adhering to company and client document control standards
• Maintain the competency and training register of the PIPS Department
• Creates and maintains a filing system.
• Generates Purchase Requisitions and Purchase Orders
• Assisting the Project Engineers with Invoice Preparation
• Scanning, printing, and photocopying of documents, Creation of Sales Invoices & Customer Follow-ups.
• Assist in Audits.
• Prepare Receivables Watch list reports.
• Petty cash management.
• Compliance with the EnerMech Policies and Procedures
• To undertake any other duties or projects as could reasonably be required.
• Reliever to Receptionist/Office Admin when required.
• Personnel and asset tracking and utilization (including certificate management)

• Secondary School qualifications.
• Degree in administration or similar.
• Experience working with Microsoft systems- Excel, Word etc

• Minimum 2 years of experience in a similar position, preferably in Qatar with an oil and gas company.
• Commitment to making sure work is done in time for mobilization.

• Be able to prioritize tasks.
• Good communicator
• Team player
• Proactive
• Independent and resourceful
• Structured, systematic
• Excellent communication skills
• Flexible
• High ethical awareness and integrity