Customer & Vendor Support Specialist

Magic

Department: Support & Leadership

Location: Global+

Compensation: $9.00 / hour

Why does this role exist?

This role strengthens premium, customer-facing support as the company scales, combining vendor coordination, client communication, and Tier 1/2 help desk with hands-on Ubiquiti Unifi expertise for external business customers. You will streamline scheduling and operations, guide clients via phone/video with clear, friendly communication, and ensure tickets, forms, and vendor actions are documented and executed on time. The objective is to reduce operational friction, resolve common Unifi and basic IT issues quickly, and elevate the client experience.

The Impact you ll make

Customer and Vendor Support

• Join/lead customer calls (with permission), summarize next steps, and keep stakeholders updated.
• Coordinate vendor interactions, schedule site visits, and track SLAs and deliverables.
• Complete internal forms, negotiate billing adjustments, and ensure accurate documentation in Zendesk.

Ubiquiti Unifi Support (External Clients)

• Triage and resolve common Unifi tasks (device adoption, SSIDs/VLANs, client connectivity, alerts).
• Walk nontechnical users through Wi Fi access, guest portals, basic camera/app access, and password resets.
• Document controller/site changes, inventory, and topology notes for knowledge continuity.

Basic IT Help Desk

• Guide customers/new hires through simple setup/troubleshooting via video call (e.g., Google Workspace access, MFA, printers).
• Troubleshoot via screen share; escalate clearly to Tier 2/3 when needed with crisp notes.
• Create and improve step by step SOPs, FAQs, and quick-start guides.

Operations and Office Coordination

• Coordinate calendars between internal techs, vendors, and property teams; prevent scheduling conflicts.
• Track orders/RMAs/shipments with the warehousing/fulfillment team; close the loop with clients.
• Maintain accurate records to support investigations and chain-of-custody standards when required.

Communication and Client Experience

• Be exceptionally easy to understand on the phone; maintain a friendly, reassuring tone.
• Proactively communicate status updates; link Dialpad recordings/transcripts to tickets.
• Gather feedback and surface process improvements that reduce repeat issues.

Skills, Knowledge and Expertise

Required:

• Proven, hands on Ubiquiti Unifi experience supporting external business customers (controller, adoption, SSIDs/VLANs).
• Excellent spoken and written English; clear, friendly, easy-to-understand phone and video presence.
• Prior customer-facing support role (help desk/MSP/ISP or similar) with vendor coordination.
• Proficiency with Google Workspace, Slack, Zendesk, and handling recorded/transcribed calls in Dialpad.
• Availability Monday Friday, 8:30am 5:30pm EST (40 hours/week) with a reliable WFH setup and stable internet.

WFH Set-Up:

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

Your Superpowers:

Technical: Ubiquiti Unifi controller proficiency; basic networking (TCP/IP, DHCP, VLANs); remote troubleshooting; Zendesk ticketing; call documentation; Google Workspace fluency.

Operational: Vendor scheduling, negotiation, follow through, SLA tracking, and meticulous documentation.

Communication: Empathy, active listening, plain English explanations, and strong video-call presence.

Personal: Friendly, calm under pressure, organized, proactive, ownership mindset, and collaborative across tiers.

You should apply if...

• You love helping nontechnical customers feel confident and supported on calls and video.
• You re energized by coordinating people and vendors, closing loops, and preventing repeat issues.
• You value trust, transparency, and doing right by clients over short term fixes.
• You thrive in a fast-moving, service oriented environment and enjoy improving SOPs as you go.

What to expect...

Work Setup: Remote position

Must have a reliable internet connection and a quiet workspace

Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours: 40 hours per week

Monday to Friday 8:30am - 5:30pm EST

Compensation: $9 per hour

No benefits package included