Grants Officer

Plan International HQ

1. Grants Management & Compliance

• Support the full grants cycle (pre-award, award, implementation, closure) in accordance with donor regulations and Plan procedures.
• Review grant documentation for completeness, accuracy, and compliance prior to submission or approval.
• Maintain up-to-date and well-organized grants files, both electronic and physical, ensuring full audit readiness.
• Monitor partners budget utilization, activities progress, and reporting schedules, raising any issues to the Project Manager.
• Support the timely preparation of narrative and financial reporting inputs for donor submissions.
• Track grant deliverables, milestones, and contractual obligations using standardized tools and trackers.
• Flag risks, delays, and compliance concerns early and propose mitigation actions.

2. Project Implementation Support

• Follow up on project implementation plans and ensure partners and internal teams adhere to agreed timelines.
• Conduct field visits to partners and activity locations to verify implementation progress, gather information, and document findings.
• Support beneficiaries/partners in preparing workplans, financial requests, and procurement documentation according to donor rules.
• Provide technical support to participants in understanding visibility requirements, financial compliance, and reporting formats.
• Coordinate with MERL to ensure accurate data collection and documentation for monitoring and reporting.

3. Documentation, Reporting & Learning

• Collect, verify, and compile programmatic information needed for reports and management updates.
• Maintain grants trackers, including commitments, reporting timelines, compliance checks, and progress summaries.
• Contribute to lessons-learned exercises, after-action reviews, and improved grants management processes.
• Support the preparation of success stories, case studies, and documentation of impact in coordination with Communications.

4. Coordination & Communication

• Liaise regularly with participants and project partners, field teams, and relevant stakeholders to ensure collaborative implementation.
• Coordinate with Finance, MERL, and Operations to ensure alignment between programmatic and support functions.
• Provide clear and timely communication to partners regarding grant requirements, templates, deadlines, and compliance expectations.
• Represent Plan International in meetings and coordination sessions as requested.

5. Safeguarding, Gender Equality & Inclusion

• Ensure that child safeguarding and gender equality principles are fully integrated within grants activities.
• Report any safeguarding concerns immediately and in line with procedures.
• Promote Plan International s values, safeguarding standards, and Code of Conduct in all interactions.