National Professional Officer (Administration)

FAO

Reporting Lines
The National Professional Officer (Administration) reports to the Subregional Coordinator (SRC) for the Gulf Cooperation Council (GCC) States and Yemen.

Key Functions
Plans, organizes and coordinates the office's administrative services.
Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation.
Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes including personnel.
Manages and supervises the administrative team.
Reviews and analyses data from a wide variety of sources, including FAO's corporate systems and database.
Prepares reports, financial and budgetary estimates for projects; plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation, audits and other requests.
Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions.
Oversees the financial and administrative correspondence and filing system of the office.
Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained.
Ensures the compliance with the Organization's security guidelines (Minimum Operational Security Standards - MOSS).

Specific Functions
Promotes the image of FAO through advocacy of the SNG's 's mandate, programmes, national priorities and activities.
Supports corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability.
Collaborates in the coordination of procurement business processes in accordance with FAO rules, regulations, policies and strategies and Standard Operating Procedures (SOPs).
Participate in the Operational Management Team (OMT) to ensure alignment of UN common operations with the overall United Nations Country Team (UNCT) strategic framework and the UAE Business Operations Strategy (BOS).