Procurement Officer

HEC Paris in Qatar

The Procurement Officer is responsible for coordinating procurement activities within the organization, ensuring that goods and services are procured efficiently, cost-effectively, and in compliance with company policies and regulations. This role includes managing supplier relationships, supporting contract negotiation, and monitoring procurement performance to meet organizational needs.

Procurement process management

• Support the full procurement cycle, from identifying needs and sourcing suppliers to issuing requests for proposals (RFPs) and obtaining quotes;
• Review and process purchasing requests from multiple departments;
• Liaise with internal stakeholders to clarify requirements and ensure alignment on procurement strategies and timelines;
• Coordinate supplier onboarding and creation in SAP;
• Monitor specific payment terms and ensure timely processing of supplier invoices;
• Provide administrative and technical support to teams, including document management and SAP navigation for internal teams.

Supplier management

• Build and maintain positive relationships with suppliers and vendors to ensure high-quality service delivery;
• Monitor supplier performance through regular evaluation and audits to ensure compliance with terms and expectations;
• Address and resolve supplier issues, disputes, and performance-related concerns;
• Maintain accurate contract records and ensure compliance with contractual terms;
• Proactively manage the contract lifecycle, including renewals, amendments, and terminations;
• Assist with drafting, reviewing, and negotiating supplier contracts to ensure alignment with organizational needs and legal standards.

Strategic Sourcing & Cost Optimization

• Support strategic sourcing initiatives to optimize cost, quality, and supplier performance;
• Identify opportunities for cost savings, value engineering, and process improvements;
• Conduct market research and benchmarking to inform sourcing decisions.

Budgeting and reporting

• Assist in budget planning related to procurement activities;
• Prepare reports and analyze procurement and contract data, including spend analysis, savings, and contract compliance;
• Track Key Performance Indicators (KPIs) to improve procurement efficiency and cost savings.