Receiving Clerk - Purchasing Marriott International

Key Duties and Responsibilities:

• Receive all deliveries of food, beverages, linen, equipment, and supplies.
• Check deliveries against purchase orders, delivery notes, and invoices.
• Ensure correct quantity, quality, and specifications of items received.
• Inspect goods for damage, spoilage, or defects.
• Verify expiration dates, especially for perishable food items.
• Reject substandard, damaged, or incorrect items and report discrepancies.
• Prepare Goods Received Notes (GRN) or receiving reports.
• Record received items accurately in Birchstreet systems or stock cards.
• Ensure to obtain signature from the department for the received invoices.
• Maintain proper filing of invoices, delivery notes, and receiving records.
• Coordinate with the Purchasing Department, Stores, and Accounts.
• Inform purchasing of shortages, overages, or price discrepancies.
• Communicate with suppliers regarding delivery issues.
• Update stock levels promptly after receiving goods.
• Assist in stock counts and audits on monthly basis.
• Ensure proper storage procedures are followed after receiving.
• Ensure only authorized deliveries are accepted.
• Prevent pilferage and unauthorized removal of goods.
• Follow hotel policies for receiving times and procedures.
• Follow hotel policies, safety, and hygiene standards.
• Ensure compliance with food safety regulations (e.g., HACCP).
• Maintain a clean and organized receiving area.
• Arrange for return of rejected or excess goods.
• Prepare log notes for claims for damaged or incorrect supplies.
• Ensure timely receiving to avoid operational shortages.
• Work closely with kitchen, housekeeping and Engineering departments.

Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports. Stage merchandise by department, mark appropriately for placement in facility, and deliver merchandise to appropriate department. Verify and track received inventory and complete inventory reports and logs. Reconcile shipping invoices and receiving reports to ensure count accuracy. Receive, store, ship, and deliver incoming and outgoing department packages and mail. Secure the receiving room and its contents, ensuring safekeeping of packages. Follow all national, state, and local hazardous material shipping guidelines and regulations. Ship all out-going mail and packages. Verify quantity and condition of packages upon receipt prior to delivery to guest. Communicate with guest regarding received packages. Maintain accurate tracking system on all shipping and receiving transactions, including receiving guest signatures for received packages. Communicate with proper management regarding any loss or damage with packages.