STA - Administration Assistant

Amana Group

The Administration Assistant provides essential administrative and clerical support to ensure efficient operation of the office and factory, supporting various departments in a fast-paced manufacturing environment.

Role Responsibilities:

• Manage office communications: Answer phones, manage emails and mail, and handle correspondence.
• Handle scheduling and coordination: Coordinate meetings, manage calendars, and make travel arrangements.
• Maintain records and files: Create and maintain organized electronic and physical filing systems and databases.
• Prepare documents: Draft, edit, and format documents, reports, and presentations.
• Manage office supplies and inventory: Track and order office supplies and equipment.
• Perform clerical and data entry tasks: Handle data entry, bookkeeping, and expense tracking.

Educational Qualifications:

• High School Diploma (required)
• Diploma or certification in Business Administration or Office Management (preferred)

Experience:

• 1 3 years of administrative or clerical experience, preferably in a manufacturing or industrial setting

Behavioral Skills:

• Organizational skills: Ability to multitask, prioritize tasks, and maintain order.
• Communication skills: Strong written and verbal communication skills.
• Problem-solving abilities: Ability to handle challenges and find solutions.
• A professional demeanor, strong interpersonal skills, and the ability to handle confidential information.
• Time management: Excellent ability to manage time effectively.

Technical Skills:

• Proficiency in MS Office (Word, Excel, PowerPoint) and other office management software.

Familiarity with ERP systems (e.g., Oracle) is an advantage