Admin Coordinator IFF

Key Responsibilities

Administrative Coordination

• Coordinate daily administrative activities across the administration department
• Monitor and follow up on administrative workflows, tasks, and action items
• Ensure alignment of administrative services with company policies and procedures

Office & Facilities Support

• Coordinate office services including cleaning, security, catering, transportation, and maintenance
• Liaise with external service providers and ensure service level compliance
• Support facility related requests and track completion of work orders

Documentation & Records Management

• Maintain organized filing systems (electronic and hard copy)
• Prepare, review, and distribute administrative documents, letters, and reports
• Ensure confidentiality and proper handling of company records

Coordination & Communication

• Act as a focal point between administration, HR, finance, and other departments
• Schedule and coordinate meetings, site visits, and administrative events
• Track follow ups and ensure timely closure of administrative requests

Financial & Procurement Support

• Support purchase requests, purchase orders, invoices, and vendor documentation
• Track administrative budgets and expenses in coordination with Finance
• Maintain records of contracts, agreements, and service renewals

Support to Management

• Assist in audits, inspections, and compliance activities
• Support continuous improvement initiatives within the administration function