Personal Assistant

Confidential Company

Personal Assistant - HR & Property Administration

1. Executive & Personal Assistant Support

• Diary, email, and correspondence management
• Preparation of documents, reports, and presentations
• Coordination of meetings, agendas, minutes, and follow-up actions
• Liaison with internal and external stakeholders
• Travel planning and logistics coordination as required
• Secure filing and document management

2. Human Resources Administration Support

• Maintain accurate employee records, including contracts, onboarding documents, certifications, and leave records
• Support recruitment administration, including advertising, interview scheduling, and documentation
• Coordinate onboarding and offboarding processes
• Track employee leave, training, and compliance requirements
• Support implementation and administration of HR policies
• Handle HR-related information with strict confidentiality

Note: This role provides administrative support only and does not conduct performance management or disciplinary action.

3. Rental Portfolio Administration

• Maintain records for residential rental properties, including leases, compliance certificates, insurance, and maintenance histories
• Liaise with property managers, real estate agents, contractors, and service providers
• Coordinate routine maintenance, inspections, and repairs
• Track rental income, expenses, and key dates
• Prepare documentation for accountants and advisors
• Ensure property records are accurate and audit-ready

4. Compliance, Confidentiality & Risk

• Manage personal, financial, and employee data securely
• Follow privacy and confidentiality requirements
• Escalate risks, issues, or compliance concerns appropriately
• Support a professional and safe working environment