Program Manager

Oxfam Novib

Program and Partnerships Management (75-80% approx.)

• Ensure implementation of Oxfam and donor s (where relevant) operational policies, procedures and guidelines in all aspects of projects work.
• Lead and work closely with the relevant program quality team and colleagues, to develop and enhance the project s MEAL framework across countries, allowing contextual adaptation, and ensure alignment with the ToC, Oxfam strategic steers and documents, and general policies and guidelines.
• Oversee, support, and work with the team and partners on conducting baseline surveys, progress monitoring events, producing progress reports and final reports.
• Oversee and guide the implementation of all aspects of the project (technical steer and project management) while ensuring coherence, standardized approaches, and program quality in line with the project s objectives.
• Together with the relevant finance colleagues, manage and monitor the budget, project spending, assess and foresee potential challenges and delays, and propose solutions and reset plans and budget accordingly.
• Produce substantive of-quality reports and facilitate the production of the financial one; report to the Affiliate and/or donor as per the agreed timeline and requirements.
• Ensure the systematic structuring, archiving and safeguarding of program documentation to preserve institutional memory. This includes maintaining clear, accessible and secure records aligned with internal documentation and archiving standards, enabling effective tracking, knowledge retention and continuity across teams and over time.
• Build capacities of partner organizations to conduct participatory analysis and planning and stimulate the added value of the Partnership.
• Ensure learning generated from the program is shared within the project and with external actors, in close coordination with program team, and that cross-country learning is actively maintained and synthesized to inform cluster-level approaches, highlighting similarities, complementarities and strategic coherence across countries.
• Participate in the different coordination mechanisms with partners and stakeholders to ensure smooth working relations, flow of communication and coordination and synergies at national and regional levels.

All team leads and management roles carry the following key responsibilities:

• Ensure and contribute to the formulation of sufficiently resourced efficient and effective team with clear roles, responsibilities and lines of accountability. Including the drafting of JDs and leading the related recruitment processes.
• Ensure sufficient probation period and assessment and documentation, as well as compliant and efficient end of service and contract closures.
• Ensure all team members have individual annual performance goals and objectives and capacity advancements and support plans.
• Manage, mentor and monitor the behavior, performance, and productivity of the direct project team and peers, in line with Oxfam s principles, values, policies and obligations.
• Apply Oxfam leadership values, and lead their team by example, to ensure the fulfillment of Oxfam internal and external obligations, on all fronts; leave management, time and priority management, alignment with policies, respect of the leadership steer, contributing to a healthy working environment and relations.
• Seek, maintain and improve synergies, collaboration, and coordination with other project teams, and departments in the office. And maintain and improve respectful professional relationships and communication with all colleagues within the office, and beyond.

Technical Skills, Experience & Knowledge

• A Master s degree level or equivalent level of work experience in the development field with relevant type of organizations.
• At least, 10 years of work experience with progressive levels of professional responsibilities especially in the area of program design, implementation, management, ME&L; working with learning initiatives.
• Strong thematic experience in governance, civic space, citizen participation and rights-based programming, with a gender justice lens.
• Strong proven experience in working and building partnership and connections with different types of civil society actors, including national, regional and international NGOs and donors, as well as with government institutions and private sector and academic and research institutions.
• Ability to translate complex political and social dynamics into adaptive programmatic and strategic responses.
• Strong capacity for analysis and synthesis of thematic issues applied to the different areas of intervention of country programs, in particular governance, civic space, citizen participation, youth engagement and employment. Strong knowledge of influencing strategies and opportunities, combined with a solid understanding of national and regional contexts across North Africa and the ability to conduct contextually grounded analysis to inform adaptive and alternative influencing pathways.
• Proven experience of leading teams and managing all aspects of their work, operation and capacity advancement.
• Commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
• Experience in representing an organization at senior level to civil society organizations, government, donors, etc.
• Financial management skills to monitor the operational budget and the ability to identify relevant investment areas.
• Demonstrated ability to work under pressure, prioritize, meet deadlines, and hold self and others to account.
• Availability and ability to travel as required, including regular partner visits and the facilitation of multi-day workshops and programmatic engagements across countries.
• Excellent English, French and Arabic skills (reading, speaking, writing).