Secretary /Personal Assistant

Confidential Company

Role Overview

Seeking a highly accomplished Executive Secretary / Executive Personal Assistant to support the CEO.

This is a trust-based role requiring exceptional organisational ability, absolute discretion, and outstanding command of English. The successful candidate will act as the CEO’s right hand, ensuring structure, efficiency, and calm control over a demanding professional schedule.

Key Responsibilities:

• Manage the CEO’s daily, weekly, and long-term schedule, prioritising meetings and commitments
• Act as primary gatekeeper for communications: emails, calls, messages, and follow-ups
• Draft, edit, and proofread high-level correspondence, reports, presentations, and briefs
• Coordinate meetings, travel itineraries, events, and board interactions
• Maintain accurate records, confidential files, and executive documentation
• Liaise with internal teams, partners, government entities, investors, and international stakeholders
• Anticipate the CEO’s needs and ensure proactive organisation of professional life
• Handle sensitive information with absolute confidentiality and discretion
• Willingness to undertake international travel when necessary.

Mandatory Eligibility Requirements:

• Minimum 1 –2 years’ experience as Executive Secretary / Executive PA to a CEO, Chairman, or senior leadership
• Exceptional English language proficiency (spoken and written)
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Bilingual or trilingual (English mandatory; Malayalam desirable; other major languages an advantage)
• Proven experience handling C-suite–level communication and documentation
• Strong command of MS Office / Google Workspace, calendars, and executive tools
• Impeccable organisational, time-management, and multitasking skills
• Ability to work under pressure in a high-expectation, fast-paced environment
• High emotional intelligence, maturity, and professional presence
• Below 30