HR Coordinator Luxe Getaways Holiday Homes LLC

What’s the job?

We are seeking an organized and detail-oriented Human Resources Coordinator to support the Group HR operations and collaborate closely with the HR team in supporting and delivering efficient day-to-da y administration across all Human Resources functions. The ideal candidate will have 2-3 years of experience working in Human Resources administration within any business vertical.

Key Responsibilities

Office & Operations Management:

• Assist with the daily human resources operations specifically at the Almas office, ensuring smooth

workflow and efficiency.

• Providing timely assistance to associates regarding any queries they may have, specifically in the

Almas Office.

• Supervise and delegate tasks to office assistant/s, ensuring productivity in their daily deliverables.

• Coordinate and prepare new hire paperwork and new joiners’ kit.

• Drive all the employee engagement activities conducted at the Group Office, under the supervision

of the senior HR team members.

• Maintain office supplies, equipment, and overall office infrastructure.

• Ensure compliance with health and safety regulations in the workplace.

• Maintain attendance records of different departments and to assist in monthly payroll activity.

• Coordinate and block office meetings

• Assist the recruitment team with sourcing and interview scheduling activities and maintaining their

recruitment trackers.

• Processing invoices and ensuring timely payments to vendors, in relation to overall office

administration and human resource requirements.

• To coordinate the medical insurance additions and deletions of employees in a timely manner.

• Assist in maintaining overall Human Resources documentation and filing.

• Handle management’s personal staff admin requests, including household staff coordination, bill

payments, and other personal administrative tasks.

• Manage petty cash, office expenses, and vendor payments.

• To be able to respond to employee queries on the day to day.

• Assist in any Human Resources projects where support is required.

PRO related organization:

• Assist the Human Resources executive in keeping track of expiries and renewals of Trade Licenses

and other requirements such as Certificate of Incumbency, Establishment card, Certificate of Good

Standing.

• Build relationships with the existing PROs supporting each business entity, to get work done in a

timely manner.

• Assist the organization in compliance with respect to government guidelines and norms.

• Maintain updated records of company documents, visas, licenses and contracts.

• Keep track of all expiries and renewals of key documents for the Owning company, such as license

renewal, medical insurance renewal.

• Keep a track of all expiries and renewals regarding running of the Almas office, such a Workmen’s

Compensation, renewal of car Mulkia and Insurance.

Communication & Coordination:

• Act as a point of contact between management, employees and external stakeholders, specifically

for the team within the Almas office.

• Ensure smooth coordination between different departments for operational efficiency.

• Manage confidential business documents and communications with discretion.

• Additionally, the role involves handling courier bookings, office access cards, management’s

personal staff admin requests, and travel arrangements for senior management.